How to Plan a Corporate Event on a Budget

Planning the perfect corporate event is not an easy task, especially if you’re on a tight budget!

Before you even decide on what you should spend on, take some time to think about the objectives of your event and how you can work around your budget to make the event happen. Will you need a large event space? What kind of entertainment do you want for your event? Do you need to set aside some budget for event décor?

These are just some of the important questions you should think about when planning on a budget. Below are some ideas you could try when planning a corporate event on a tight budget!

Find a venue that comes with (almost) everything you may need

Choose a venue that already includes all the necessities you may need for your budget corporate event. A venue that comes with on-site catering and AV equipment would be ideal since you wouldn’t need to hire extra vendors (depending on the circumstances). This also includes choosing a venue that will be easily accessible by everyone who will be attending your event.

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Save money on event décor by finding the right venue

Finding an affordable venue for your corporate event can be a tedious thing to do especially when budget is of importance, and then comes the issue of decorating your venue. Picking a venue and then decorating it all on your own can eventually lead to extra unwanted costs that could impact your budget plan severely.

In order to protect your budget, choose a venue that’s attractive. The venue can be a themed venue or one which already comes with attractive decorations.

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Alternatively, you could also save up by embracing simplicity. Instead of hiring florists to handle your floral arrangements, have someone from your team who’s great at decorating be in charge of it.

You could also arrange to have some of your colleagues help out on other decor pieces for the event & DIY the decor for example the centerpieces, stationery, welcome signs or other decorations that will be needed for the event.

Selecting the right entertainment choice

Providing entertainment for your corporate event helps to reduce any boredom or dullness at your event too. But with improper event planning, entertainment can consume a lot of your budget.

Go for affordable options such as placing a photo booth at your corporate event. Everyone loves a good photo session with friends and these booths can be a great entertainment source for your coworkers. These days, photo booths come as different package options & styles depending on the companies that offer them. But best of all, with good lighting and fun props to use, photo booths provide all the fun and excitement for you and your coworkers to enjoy!

Got a team that’s always stressed at work with no time to chill? Skip the usual karaoke night option and consider a fun and interesting activity like axe throwing. This activity may sound extreme, but really, it’s all about getting the team together and doing something different out of the office. At MANIAX, everything is structured and entertaining and above all, it’s a completely safe activity that will help your team to bond better.

…or try combining food with entertainment

Add a mixology class to your event program for a fun team building activity with your coworkers! These classes are a great way to entertain everyone at your event while ensuring everyone learns new skills taught by expert mixologists. To help cut costs, do search for venues that offer cocktail classes or mixology classes as part of their packages.

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If you and your team are more interested in food itself, then opt for fun and interactive cooking classes as a team building exercise for your corporate event! Cooking classes too, are perfect for bonding with the rest of your team and at the same time, everyone gets to enjoy themselves learning something new. Once all the cooking lessons are over, you and your team can finally enjoy the meals each of you have created during the class. Now that’s a perfect food and entertainment combo!

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Always keep in mind to create a schedule for the event on the day itself to avoid any unnecessary hiccups. And if you’re very budget-conscious, make sure you get guest confirmation so you have a more accurate number of attendees. That way, you wouldn’t overspend on catering or have any wastage of food.

And there you have it, some tips on how you can still throw an awesome corporate event while on a tight budget! Here’s a list of the companies we have featured in this blog:

Wilhelmina’s: Sydney
All Hands Brewing House: Sydney
Mjølner: Sydney
Top Floor at Wellington: Sydney
In An Instant Photo Booth: Sydney
MANIAX: Sydney, Melbourne, Brisbane, Perth & Adelaide
Wild Sage: Cammeray & Barangaroo, Sydney
Blackbird Cafe: Sydney
Cucina Italiana Cooking School: Sydney
The Pop Up Cooking School: Sydney